Hempfield Foundation Grant Program Guidelines
The Hempfield Foundation grant program is designed to enrich and enhance the lives of students in the classroom by allowing teachers to try creative ideas without incurring financial burden. Grants are intended to fund a variety of innovative programs in all disciplines, including but not limited to the visual and performing arts, student athletics, counseling, learning support, libraries, career and technical education, and core academic initiatives.
Grant Application Criteria
1. Applications must align with the Hempfield School District curriculum and comprehensive plan and:
- Support programs or initiatives that are research-based, creative, innovative, motivational, enriching and instructional.
- Fund instructional materials that are not already budgeted for by the school district (NOTE: grant applicants should consult their building principal on any building budget matters relating to the grant application).
- Include a list of matching grants or any additional funding sources that will be used toward the activities funded by the grant.
2. Applications may not include funds for graduate study work, capital improvements projects directed by the Superintendent, training or conferences, food, prizes and/or incentives or teacher stipends.
3. HSD Staff may serve as a sponsor for and submit grant ideas on behalf of a student(s).
Submission of Grant Application
Grant Applications must be submitted through the SCView portal created by the Hempfield School District. Additional information regarding the portal are included at the end of the application.
Grant Application Approval Process
1. For each school year, there will be two opportunities for grant applications to be submitted and awarded:
- The first opportunity to submit grant applications will be mid/late April – late June/early July prior to the start of the next school year. The goal of the foundation will be to approve grant applications submitted for this round no later than the “Opening Day” staff meeting.
- The second opportunity to submit grant applications will be November 15 – December 31 during the school year. The goal of the foundation will be to approve grant applications submitted for this round no later than mid-February.
2. The foundation may adjust the dates of these time frames should circumstances warrant. If a change is made, the foundation will post this information on its website.
3. Hempfield School District staff members may submit one grant application for each school year.
4. Grant applications will be evaluated by the Hempfield Foundation Board based on the criteria outlined above and will be commensurate with the size of the target audience and impact of the project.
Grant Awards
1. As a general rule, grant applications will be considered up to a maximum of $3,000. However, The foundation may increase the maximum grant amount for projects or initiatives that it deems will have a significant district or school-wide impact. The foundation also reserves the right to fund a grant, either fully or partially, depending on the resources available to the foundation.
2. Successful grant applicants will be notified via email. This email will serve as the formal approval to allow an applicant to move forward with their grant.
3. Once approved, a grant applicant should contact their building admin/secretary to begin the process to purchase the items listed in their grant.
Responsibilities of Grant Recipients
1. Grant recipients are asked to do the following:
- Invite the foundation to visit the classroom or other school facility where the grant monies will be used and allow the foundation to take photos capturing the activities or initiative funded by the grant.
- Provide a brief summary to the foundation outlining the impact the activities or initiative funded by the grant had on the students and staff.
2. PLEASE PRINT/SAVE A COPY OF THE APPLICATION BEFORE SUBMITTING IT.